Exhibitor Hotel & Travel Information

Rates and fees above apply to each reservation booked using the group form and policies below.

Group hotel reservations (10 or more rooms) must be approved by SLAS and made through the hotel directly according to the following guidelines:

• Groups must complete the Group Hotel Authorization Form no later than November 16, 2021.


• The initial hotel block requested for SLAS2022 cannot be more than 5% above final pick up from SLAS2019, without group justification on why a larger block is being requested, such as larger booth contracted, additional poster presentations confirmed, additional speakers confirmed, more attendees registered, etc. This is subject to approval by SLAS at the time the authorization form is received.


• This signed form, when received by SLAS and confirmed by the hotel, will constitute your official room block.


• The total room nights contained in a group block reservation may be reduced by the group by up to 15% if received in writing to the hotel directly on or before November 16, 2021.
  • This date is known as the Final Adjustment Date.
  • Should a group room block reservation be placed after November 16, 2021 no reduction will be allowed and the block as reserved at the time of initial booking will be considered the final contracted block.


• Should the room nights utilized — on a cumulative basis — after the Final Adjustment Date fall below 85% of the initial reservation (block), the group agrees to be financially responsible for the unused room nights in the group reservation block up to 85% of the final contracted block. Financial responsibility will be determined by SLAS, not the hotel. The Group will be invoiced by SLAS directly.


• Should the Group cancel the group room block at any point after the final adjustment date, SLAS reserves the right to hold Group responsible for the total number of room nights reserved multiplied by the hotel room rates.
  • Cancellation is defined as the total non-use of the group room block.
  • Invoices will be sent immediately following the conference.
  • Payment will be due no later than thirty (30) days after date of invoice.


• Early arrival/late departure dates may not be readily available, but SLAS will work with hotel to accommodate requests.


• Hotel will confirm group reservation requests within 72 business hours of approval by SLAS.


• Reservations will not be accepted without a form of payment for guarantee of one night room and tax per room reserved. A deposit may be charged by the hotel directly prior to confirmation.


• Hotel must receive names for each room (reservation) booked by November 16, 2021. Any rooms reserved without names after this date will be released for general sale.



• Once confirmed by the hotel, group reservations should be modified by contacting the official conference hotel(s) directly:

  The Westin Boston Seaport District
  Lauren Naujalis, Group Housing Coordinator
  Phone: +1.617.532.4895
  Email: lauren.naujalis@westinbostonseaport.com

  Renaissance Boston Waterfront Hotel
  Judy Goodridge, Group Rooms Coordinator
  Phone: +(617) 338-4111
  Email: judy.goodridge@renaissanceboston.com

  Aloft Boston Seaport District
  DONNA COLLINS, Group Housing Coordinator
  Phone: +1.617.530.1606
  Email: donna.collins@marriott.com

• Greater Boston Convention & Visitors Bureau
• Boston Convention & Exhibition Center
• Boston Logan International Airport
• Boston Attractions
• The Westin Boston Seaport District
• Renaissance Boston Waterfront Hotel
• Aloft Boston Seaport District

SLAS has negotiated special rates and benefits for conference attendees at three of Boston’s premier convention center hotels. Not only are these hotels conveniently located adjacent to the convention center, but SLAS2022 attendees benefit in several other ways:

• Significant discounts off standard guest room rates
• Complimentary guest room Internet service (value of up to $15 per night)
• Complimentary guest access to hotel fitness center
• Flexible booking policies
• Simplified ability to make reservation changes, if required

By staying in the SLAS block of guest rooms, SLAS is able to contract premier facilities such as the Boston Convention & Exhibition Center. Additionally, you are helping the Society meet its contractual obligations to the hotels, avoid penalties and help to underwrite the cost of convention center rental, therefore keeping conference registration fees as affordable as possible. Your support of booking your room within the SLAS2022 guest room block is greatly appreciated.

Be aware that exhibitors are often solicited by unaffiliated hotels or third-party housing agencies to book hotel reservations. Any solicitations or communications regarding hotel bookings from non-SLAS employees should not be considered valid. When SLAS is notified of these solicitations, we immediately demand a cease and desist of such practices.

Some companies to watch out for include:

• Global Expo
• Global Expo Travel, Inc.
• Events Plus Corporate
• Expo Housing Services
• Exhibitor Housing Management
• Exhibitor Housing Services
• Corporate Booking Services (CBS Inc)
• Global Travel Partners
• TravelEra
• International Events
• Global Housing Services Corporation
• Convention Housing Authority
• Hotel Roomerz
• National Hotels Association/National Travel Associates

Please report any unauthorized solicitations to Colleen Campbell via email at ccampbell@slas.org immediately.

These groups often advertise a lower rate than is promoted by SLAS for the official SLAS2022 hotels. In some circumstances these reservations have non-refundable or pre-payment requirements and harsh and unforgiving cancellation policies. In some cases, reservations do not even exist at the time of check-in at the booked hotel. For these reasons, and to support SLAS official partners and ensure a quality experience, we encourage you to book your reservations through the processes outlined on this website.