Safe Meeting Guidelines

UPDATED AUGUST 24, 2021: SLAS continues to monitor official Centers for Disease Control COVID-19 safety protocols working closely with our partners at Hilton, the county of San Diego and the state of California. Guidelines are changing constantly across the United States, and we are working to create the safest environment possible for this event. Participant well-being is SLAS’s first priority. Here’s what we’re doing to protect your health and peace of mind so you can focus on getting the most from this event.

Safety Onsite

SLAS has partnered with Safe Expo to oversee the onsite Health & Safety Plan in addition to adhering to Hilton meeting procedures and guidelines. Both follow strict CDC guidance for meetings and events while allowing guests to come together safely.

SLAS will require full vaccination OR a negative COVID-19 test to enter this event.

• Proof of Vaccination: If you have received the COVID-19 vaccine, you will receive access to upload your vaccination card in early August and can upload your card at any time prior to arrival onsite.
• Proof of Negative COVID Test: Your test must be administered within 72 hours of your arrival onsite at this event.  Once you have received your negative test result, you will be required to show this to the Safe Expo Screening Desk prior to picking up your badge at registration.

If you are unable to secure a negative test prior to your arrival, onsite testing will be available for a charge.  Details regarding on-site testing will be updated as the event date approaches.

If you are not fully vaccinated, you will not only need to show proof of negative COVID-19 test but also complete a short health attestation form upon arrival at the event for the first time.

Once you are verified, you will receive a confirmation from Safe Expo via Ambassador@SafeExpo.org with your verification attachment.

Print and/or download that attachment to your mobile device. Please check your junk mail if you do not see confirmation in your inbox.

You will NOT BE ALLOWED TO ENTER THE EVENT WITHOUT THIS VERIFICATION.

Onsite every attendee, guest, SLAS team member and vendor will be passing through Safe Expo before collecting registration credentials. 

Masking Requirements

SLAS encourages all event participants to be vaccinated; however, vaccination is not required for in-person attendance. We respect your personal choices and are committed to safely accommodating all participants.

Regardless of vaccination status, SLAS requires that all event participants, vendors, staff and service partners wear a mask in the SLAS event space.

This is in accordance with CDC recommendations.

Note that those individuals presenting at this event may remove their masks during their scheduled presentation.

COVID Testing

Event participants are responsible for securing their own COVID test to comply with these guidelines, only if unvaccinated. As a reminder, unvaccinated participants who test negative for COVID must still mask at this event. There are multiple options convenient to the event to secure a test:

• Safe Expo: Safe Expo will provide onsite testing at the Hilton La Jolla Torrey Pines from 4:00 - 6:00 p.m. PDT on Wednesday, Sept 8.
  • Cost: $50 (Rapid Antigen) / $150 (Rapid Molecular)
  • Payment via credit card will be accepted by Safe Expo
  • No appointment is necessary; ask for more details when you arrive at the Safe Expo desk.
• CVS: 3135 Matthews Ln, La Jolla, CA 92093
• Walgreens: 4130 La Jolla Village Dr, La Jolla, CA 92037

CDC, State and Local Guidelines

All participants are expected to follow local and facility guidelines as well as travel safety guidelines when using ground and air transportation en route to the event.

• Centers for Disease Control and Prevention
• State of California
• County of San Diego
• Hilton La Jolla Torrey Pines

Patience, Please

As has been the case this past 18 months, the situation is changing constantly and guidelines are fluid. SLAS reserves the right to change these guidelines at any time and to deny entry to this event to any participant not in compliance with these guidelines. Please be patient with event organizers, facility partners and your fellow event participants and please operate with kindness and understanding.

SLAS will continue to evaluate what is best for event participants to ensure we meet safely and that every attendee and member of the staff and service communities are comfortable.

Note: Individuals may choose to wear a face covering for a variety of reasons unrelated to their vaccination status; they may be immunocompromised, living with someone who has not been vaccinated or who has a health issue or they may just feel more comfortable with a face covering. Wearing or not wearing a mask does not signal someone’s vaccination status. As a reminder, harassment or retaliation related to an individual’s perceived vaccination status or wearing of a face covering is unacceptable and will not be tolerated.

About Safe Expo

Safe Meeting Guidelines for this event are developed, implemented and enforced by Safe Expo.  Safe Expo works with the appropriate authorities to develop a safety plan that meets the needs of the event organizers and venues. 

Visit the Safe Expo website for more information.

Please e-mail Amy Wilkinson, SLAS Director Global Events, for any additional questions.