Register

SLAS is pleased to offer discounted registration for students. Students may register online but should be prepared to email a copy of their valid and current student ID to msells@slas.org at the time of registration. Student registrations will not be confirmed until a valid copy of their student ID is received by SLAS. Please see the registration rates above for student registration pricing.

Online only registration to all 2021 events is FREE to verified student registrants.

Registration will be located in the Main Foyer at the The Francis Crick Institute. Badges will not be mailed in advance of this event. Please plan to collect your attendee badge at the following times:

Monday 8 November: 8:30 a.m. – 5:30 p.m.

Tuesday 9 November: 9:00 a.m. – 3:00 p.m.

• Cancellation and refund requests must be submitted in writing to msells@slas.org:
• Refund requests submitted on or before 25 October, 2021 are 100% refundable.
• Refund requests received after 25 October, 2021 are refundable less a $50 administration fee.
• Refunds will be issued in the same format as payment was received.

All cancellations will be processed with refunds distributed within 30 days of the close of the event.

Why am I paying a VAT on the Congress Registration Fee?

You are paying a Value Added Tax (VAT) on the registration fee because it is required by the UK VAT Act 1994: VAT must be paid on the fees in the country where the congress is held.

Note that the Registration Fees for the virtual participation at the live event are subject to different VAT rules. They can be either subject to French VAT, or subject to the Reverse charge.

Can the VAT be recovered?

Possibly. Only applicants registered for business purposes in a country outside the UK can use the scheme to reclaim VAT paid in the UK.

The applicant does not have to be, or can’t be, VAT-registered in the UK and he does not have a place of business or other residence in the UK. Also, he must not make any taxable supplies in the UK for which he is responsible for paying the VAT.

To recover the VAT you must provide a certificate proving your business activity. The certificate must contain some details (the name, the address of the official stamp of the authorizing body, the nature of your business, your own name and address, your business registration number…) – for all expense invoices and submit all original documentation to your company for its processing.

Note that VAT can’t be reclaimed on certain items, like the cost of buying a car, or for goods and services bought for resale, used for business entertainment or used for non-business activities.

What process should companies follow to recover the VAT?

Companies outside the UK must send the VAT refund application directly to the UK Tax Administration (HMRC) at the address below:

HM Revenue and Customs - Compliance Centres
VAT Overseas Repayment Unit S1250
Benton Park View
Newcastle upon Tyne
NE98 1YX
United Kingdom

You must make the claim no later than six months after the end of the ‘prescribed year’ in which you incurred the VAT. The prescribed year is the twelve months from 1 July to 30 June of the following calendar year, so you must make your application no later than 31 December.

Companies must make their application on form VAT 65A. View form instructions.

The application form must be supported by the original copy of all invoices included in the claim, as well as an original certificate from the official authority in your own country showing that you are registered for business purposes in that country (you may use form VAT 66A for the certificate).

There are also minimum VAT amounts that must be met. If the application is for a period covering less than 12 months, the total amount of VAT claimed must not be less than GBP 130. However, when the application is for the full 12 months of the prescribed year, or the period remaining in the prescribed year, the amount of VAT claimed must not be less than GBP 16.

French VAT on the Registration Fee for the virtual participation at the live event /live stream

EU Companies
EU companies must contact the Tax Administration of their own country for instructions regarding the conditions and process to follow for reclaiming the French VAT. There are also minimum VAT amounts that must be met.

For the refund applications for one to three quarters by an EU company the minimum amount is EUR 400. If the refund application relates to a refund period of a calendar year or the remainder of a calendar year, the amount of VAT may not be less than EUR 50. Please note that these amounts refer to ALL the VAT from the virtual registration fee incurred FROM ALL ITS EMPLOYEES for this meeting and also any other business-related VAT incurred in France.

Non-European Companies

The Non-European companies are obliged to designate a tax representative liable for VAT, established in France and accredited by the tax administration. The VAT refund application must be submitted electronically to the French Tax Administration. This service is accessible from the secure messaging of their professional space on impot.gouv.fr.

They must ensure that their application is received at the latest by 30 June of the year following the year of the expense invoices. There are also minimum VAT amounts that must be met; minimum refund thresholds: €400 for quarterly claims and €50 for annual claims. Please note that these amounts refer to ALL the VAT from the virtual registration fee incurred FROM ALL ITS EMPLOYEES for this meeting and also any other business-related VAT incurred in France.

The application for VAT refund must be supported by the relevant invoices and a Certification that the applicant is a taxable person registered for VAT or similar taxes issued by the tax authority from the country of his establishment.

PARTICIPANT LIABILITY AND PUBLICITY RELEASE AGREEMENT

I, the undersigned, desire to participate in the Society for Laboratory Automation and Screening's ("SLAS") global symposium (“Event”) In exchange for being permitted to participate in and enjoy the benefits of the Event, I acknowledge and agree to the following:

1. ASSUMPTION OF RISKS. I acknowledge my Event participation may expose me to various risks and dangers. I hereby assume all risks associated with my Event participation, including for personal injury, death, loss of or damage to my property, or any other loss.


2. WAIVER AND RELEASE OF CLAIMS, LIABILITIES, AND ACTIONS. To the extent permitted by applicable law, I hereby waive all claims against, release from all liability (including for negligence), and agree not to bring any action against, SLAS or its directors, officers, employees, agents, volunteers, representatives, contractors, successors, and assigns (collectively, "Released Persons") for personal injury, death, loss of or damage to my property, or any other loss related to my Event participation.


3. DEFENSE AND INDEMNIFICATION. I shall defend and indemnify SLAS and the Released Persons from all losses, liabilities, claims, and actions (including reasonable attorney's fees and litigation expenses), related to: (i) my acts or omissions; (ii) my Event participation; (iii) the rights granted by me to SLAS under this Agreement; or (iv) my breach of this Agreement.


4. PUBLICITY PERMISSION. I grant SLAS a worldwide, sub-licensable, assignable, perpetual, irrevocable, royalty free right (but not the obligation) to photograph, record, digitize, reproduce, distribute, prepare derivative works based on, publicly perform, publicly display, and otherwise use and exploit my name, image, likeness, voice, biographical information, and other personal characteristics as they may appear in photographs, recordings (audio and visual), writings, messages, and other materials (collectively, "Materials") related to the Event, in all formats and media now known or hereinafter created, for any purpose, including for advertising, trade, and commercial purposes. I acknowledge SLAS is the owner of the Materials and I have no right to inspect or approve the Materials or SLAS's use of the Materials.


5. MISCELLANEOUS. This Agreement is governed by the laws of the State of Illinois, excluding its choice of law rules. Any action must be brought in the federal or state courts located in Kane County, Illinois. If a court finds a provision of this Agreement unenforceable, the rest of the Agreement remains in effect. As to the provision found unenforceable, the provision is not void, but is to be reformed and enforced to the extent permitted by applicable law. This Agreement is binding on me and my heirs, executors, administrators, legal representatives, successors and assigns.


6. STATEMENT OF CONDUCT. SLAS has adopted the following Statement of Conduct. By agreeing to the terms and conditions within event registration, you are agreeing to abide by this Statement of Conduct. SLAS reserves the right to remove a non-compliant participant from the event without refund.


7. EVENT CANCELLATION. SLAS reserves the right to cancel this event due to circumstances beyond the control of the organization.  In the event of cancellation, SLAS will do its best to make attendees aware of the cancellation in a timely fashion.  Refunds of registration fees are not guaranteed in these circumstances.


8. SAFE MEETING GUIDELINES.SLAS will adhere to and publish safe meeting guidelines developed in conjunction with the event facility and applicable governing bodies. By registering for this event, participants agree to abide by the guidelines in place at the time of the live event.  Safety guidelines will be communicated to registrants via email and the event website in advance of arrival at the event facility.  SLAS reserves the right to remove non-compliant participants from the event without refund.


9. VAT.All pricing is in EURO and is exclusive of UK VAT, which is 5% until 30 September 2021, then 12,5% starting 1 October 2021. You will receive a separate invoice for VAT claim back purposes within 30days of finalizing your registration payment. Online only registrants from France and/or those that do not provide a valid Company VAT/Tax ID are subject to 20% VAT. Online only registrants from outside France whom provide a Company VAT/Tax ID are not subject to VAT. Validity of the Company VAT/Tax ID will be verified by the VAT agent. The invoice for your participation shall be issued by VMC, 1 Rond-point de l’Europe, 92250 La Garenne-Colombes / France, French VAT Number: FR75523098614; UK VAT Number: GB9751090111.


10. PRIVACY POLICY. U.S.: https://www.slas.org/privacy.cfm    EU/UK: https://www.slas.org/privacy-notice-eu-uk/