SLAS is pleased to announce a new Grant Program offering for Graduate Students wishing to conduct research at a different host academic institution. This new Grant Program is separate and in addition to the existing SLAS Graduate Education Fellowship Grant Program, initiated in 2015.
Participants in the SLAS Visiting Graduate Researcher Grant Program are North American or European degree-seeking graduate students at their home institution who are invited to conduct short-term doctoral research or participate in a mentored or independent research project with a faculty member at a different host institution.
The SLAS Visiting Graduate Researcher Grant Program offers a stipend to cover the graduate student’s expenses for a visiting research stay of 4 weeks to a maximum of 6 months. The visiting researcher must conduct research consisting of regularly structured activities each week, not involving entry-level work or duplication of any previous experience.
SLAS 2020 Visiting Graduate Researcher Program Timeline
The applying graduate student, their research advisor and the faculty member at the potential host institution must agree that a visiting research project is feasible.
The applying graduate student must apply for - and be awarded - an SLAS Visiting Graduate Researcher Grant.
Once the SLAS Visiting Researcher Grant is provisionally made, the student must officially apply for and be granted a visiting researcher appointment at the proposed host institution. The SLAS application will require much of the same information, but SLAS cannot grant actual visiting researcher status. The exact application process is different for each institution.
Together with your faculty advisor, contact the faculty member with whom you wish to conduct visiting research. This faculty member at the host institution must agree to sponsor your visit and research. Tell them you are planning to apply for an SLAS grant to subsidize the cost of your stay. Agree upon an outline of the proposed research and proposed start and end dates. Obtain a letter from the host faculty member and/or administrator indicating the intention to host your research visit and to support your application to their university program for visiting graduate researchers.
Complete the SLAS Visiting Graduate Researcher Grant Application. This process will require the following:
Proof of your degree pursuit in good standing at an accredited post-secondary academic institution (transcript or letter)
Eligibility for the appropriate visa (if necessary)
Letter from your home faculty sponsor supporting your participation in this program
Your current state of progress toward a graduate degree
Proposed visiting research start and end dates
Description of said research
Faculty sponsor at the host institution
Letter of invitation from proposed host institution faculty sponsor supporting their desire to serve as host and assist you in applying to their university program for visiting graduate researchers
Explanation of how this faculty sponsor is suitable for the proposed research
Letter from your home institution agreeing to administer the SLAS grant to you as a stipend during your visiting research or your agreement to accept the SLAS stipend as direct income.
Applicants for SLAS Visiting Researcher Grants will be considered in the fall of each year, with decisions announced the following spring. The grant award amount will be up to $4,200/month, prior to university fees or taxes, plus one-person round trip coach class airfare to your host location. The grant may be delivered in one of two ways:
Awarded to your home academic institution, who must be willing to administer the grant as a fellowship stipend during your time away. Your university is permitted to use up to 30% of the grant to cover cost-of-education expenses such as non-tuition fee, student health insurance, activity and service fees. Tuition and F&A expenses are not allowed to be taken from the grant.
Awarded directly to you as taxable income. If you are from outside the United States and traveling to/conducting your visiting research in the U.S., your home country must have a tax treaty with the United States, you must provide SLAS with a completed IRS form 8233 to claim a treaty exemption, and you will be expected to pay appropriate taxes in your home country. If you are from the United States being hosted outside the U.S., SLAS will issue you an IRS form 1099 reporting your income to the United States IRS and you will be expected to pay appropriate taxes. If you are from outside the U.S. and being hosted outside the U.S., SLAS does not require any tax forms to be completed. You will still need to consult your local tax laws. Also, if you are from outside the United States being hosted inside the U.S., you must not be listed as a “Specially Designated National” by the U.S. Department of the Treasury
If awarded an SLAS Visiting Researcher Grant (preliminary basis), the student must then apply for and receive a visiting graduate researcher appointment at the proposed host institution. The process is different for each institution, but in general you will be required to meet requirements, such as:
Eligibility for the appropriate visa (if necessary).
Proof of pursuing a degree and being in good standing at an accredited post-secondary academic institution.
Verification that you are conducting this visit to engage in a graduate student research program, rather to engage in employment or provide services.
Stated intention to return home upon completion of the described research.
Proof of sufficient financial resources to support yourself during the visiting research period (this would be the SLAS Grant).
Agreement to comply with the host institution policies and pay any required fees.
If the host institution approves a visiting graduate researcher appointment, you must forward appropriate documentation of this approval to the SLAS Grant Coordinator. They will begin the process of concluding a formal agreement for payment of the stipend either with an administrator at your home institution or with you directly. You are responsible for arranging for accommodations at your host location, making visa arrangements (if necessary), banking arrangements (if needed) and paying any fees required by the host institution.
If the host institution requests a change in the description of the research initially outlined in the student’s application for the SLAS grant (section IX above), the student must resubmit the application for additional review.
Extensions to the original duration of the grant are possible upon request up to a maximum grant period of six months. An extension request must be received by SLAS no later than two weeks prior to the original grant end date, along with a supporting letter from the host faculty advisor who is supervising the visiting research. Extensions must be compatible with any existing visa restrictions.
Applications are reviewed by the SLAS Professional Team for completeness, and then sent to the SLAS Visiting Graduate Researcher Grant Panel and Awards and Grants Advisory Committee for final selection. Grants are awarded based on a collective assessment of these committees and how they determine the most effective way to advance SLAS’s Exempt Purpose and the Program’s Objectives.
Any questions regarding the SLAS Visiting Graduate Researcher Program can be directed to Elizabeth Frank, Program Manager, 630-256-7527, ext. 102 or firstname.lastname@example.org.